Summit to Sound Search and Rescue

The president manages the unit identity and public perception of the unit. The president interacts with agencies outside the unit and outside the search and rescue community to represent the interests of Summit to Sound Search and Rescue (STS)

Position Duties:
o Attends STS general and Board of Directors meetings
o Attends SAR Council meetings
o Maintains a vigil on Homeland Security issues as they relate to STS activity
o Helps to steer the unit to meeting the local and state demands for terrorist threat response
o Works with the web-site or its maintenance personnel, the media, the sheriff's department, their personnel and the community
o Informs the Board of Directors of trends and upcoming events of interest to STS Board of Directors
o Informs the Membership of trends and upcoming events of interest to the STS Membership
o Votes in Board of Directors meetings
o Confers with vice-president frequently so each is able to do the work of the other with minimal disruption of the leadership process
o Fills-in for the vice-president when the vice-president is unable to attend key meetings
o Runs meetings with the vice-president
o Reports to and is accountable to the membership
o Make an officer on call list and prioritize call order
o Send officer on call list to the DEM and SAR Coordinators
o Must work collaboratively with others

Skills and Qualifications:
The president must have at least a Support level of training.

VICE PRESIDENT:

The vice-president manages the internal workings of the unit personnel and related issues. The vice-president works with the president to attend meetings of other units and organizations to keep in touch with trends and events of interest to Summit to Sound Search and Rescue (STS)

Position Duties:
o Attends STS general and Board of Directors meetings
o Attends SAR Council meetings
o Integrates Homeland Security threat training with the training officer
o Integrates Terrorist Threat activity awareness and training with the training officer so members of the unit are prepared to respond to Domestic threat
o Informs membership of SAR trends, upcoming training possibilities, changes in Policy and By-law
o Creates, in conjunction with secretary, needed forms and records to document the actions of STS
o Runs meetings in the absence of the president
o Performs the duties of the president as required in president’s absence
o Must work collaboratively with others

Skills and Qualifications:
The vice-president must have at least a Support level of training.

SECRETARY:

Position Summary: The secretary documents all activities of Summit to Sound by maintaining records of equipment, personnel, searches, and trainings.

Position Duties:
o Attend STS general and Board of Directors meetings to document pertinent decisions and issues and takes meeting minutes
o Compile reports for the Board of Directors as requested
o Collect and compile reports and records as directed
o Work closely with the group leaders to make sure new members are fully integrated and certified to meet Summit to Sound requirements
o Get minutes out in a timely manner

Skills and Qualifications:
The secretary should have good computer skills, be proficient in Word and Excel. A good working knowledge of Access is recommended. The secretary must have the ability to organize data and coordinate all the various records.

TREASURER:

Position Summary: The treasurer is responsible for handling the day-to-day finances for the unit and keeping the unit in compliance with Federal and Washington State reporting requirements.

Position Duties:
o Attends STS general and Board of Directors meetings
o Does banking, including making deposits and writing checks to pay approved bills/invoices submitted
o Reconciles the Checking and Savings Accounts monthly
o Maintains the monthly bookkeeping for the unit on QuickBooks Pro accounting system
o Maintains bookkeeping filing system for original financial documents
o Keeps the Unified Business License current by filing the “Nonprofit Corporation Annual Report” annually with the Secretary of State, Corporations Division in Olympia, WA. Deadline is September 30th of each year
o Keeps the unit in compliance with any Federal Tax reporting requirements
o Reports to and is accountable to the membership
o Provides an activity report at each general meeting
o Votes in Board of Directors meetings

TRAINING OFFICER:

Position Summary: The training officer arranges training sessions and applies for training mission numbers from DEM as requested. The training officer oversees members' training status and apprizes members of certifications about to lapse. The training officer interacts with the group leaders and the DEM staff.

Position Duties:
o Attends STS general and Board of Directors meetings
o Record training activities for each member who submits records of training
o Posts trainings that meet requirements of the WAC monthly for the unit at local and state levels
o Informs the Board of Directors of trends and upcoming trainings of interest to STS Membership
o Reports to and is accountable to the Board of Directors and the membership
o Must work collaboratively with others

Skills and Qualifications:
Text-processing, database and spreadsheet manipulation are the minimum computer skills recommended.

GROUP LEADER:

Position Summary: The Group Leader is responsible for coordinating the training of the specialty group through the training officer. Keeping members in compliance with both group and unit requirements.

Position Duties:
o Attend STS general and Board of Directors meetings
o Coordinate with the training officer on DEM training mission numbers
o Align training sessions with the training officer to assure all safety and tactical aspects of all group operations meet Washington Administrative Codes and Summit to Sound Search & Rescue safety guidelines
o Keep sign in sheets and turn them over to the secretary
o Assist group members to set training goals and attain them
o Report to and is accountable to the training officer
o Vote in the Board of Directors meetings
o Establish equipment and skill level requirements for specialty group
o Schedule training for specialty group
o Find qualified instructors for special training
o Assist new members with all documentation and policies and forms

Skills and Qualifications:
The Group Leader must have Field level of training. Familiarity with various search techniques and search management adds to the officer's effectiveness. The Group Leader should have a strong background in the group's specialty. The Group Leader must be capable of working in a collaborative manner with the members of the group as well as other members of STS.